GL Coding service

sharearefund.com/glc

Shipment auditing for all

Government, Large enterprises and small businesses use Share A Refund.

No credit card or software download required.

Reengineer your shipping GL coding processes

General Ledger Coding makes financial reporting more precise. However, many businesses struggle with the administrative strain and complexity that comes with it. Especially in the case of FedEx®, UPS® and DHL® invoices.

Shipments tendered incorrectly, with the incorrect reference fields and on the wrong account, represent 2 to 20% of all shipments. When this happens, related invoice charges must be reconciled manually, which wastes valuable time and leaves room for human error. There’s a better way.

The Share A Refund General Ledger Coding service (GLC) automates the process of general ledger coding even on the messiest freight invoices. GLC handles the most complex GL coding logic like a pro.

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A new standard for GL Coding of freight invoices

How it works

GL Coding Rules created within the GLC section of your Share A Refund account govern how shipping charges are routed into cost centers and work together to handle exceptions seamlessly. Once the GL coding rules are set, GLC matches invoice data with internal codes, validating each cost component.

Take for example GL coding logic that targets the reference field on a shipping invoice, and a one-off shipment with a missing reference field. This creates a problem. The shipment is not easily coded. The shipment must be reconciled manually or it’s routed to the incorrect cost center. With GLC, a secondary rule targeting a different attribute of the shipment routes the shipment into the correct cost center.

How secondary rules work

Think of linked rules like lower priority rules that target other attributes of a shipment to help handle the exceptions. In the case of the GL code example above, where the reference field is missing, a secondary rule targeting the ship-from-location correctly routes the charges into the appropriate cost center.

Attributes available for coding logic

Account Number
Actual Weight
Billing Unit
Charge Description
Dimensional Volume
Invoice Number
Master EDI number
Payment Type
Plan Number

Rated Weight
Receiver Name
Receiver Address
Receiver Company
Receiver City
Receiver State
Receiver Postal Code
Receiver Country

Reference Notes
Sender Name
Sender Company
Sender Address
Sender City
Sender State
Sender Postal Code
Sender Country

GL account code logic for attributes

Features

Completely automates GL Coding
Handles messy invoices like a pro
Supports multiple bank accounts
No limits on the number of GL account codes
No setup fees or start-up costs
Uses linked rules to handle exceptions
Scheduled reports sent weekly
Supports even the most complex GL account code structure
Invoice consolidation (IPR)

Benefits

Save time

For scaled operations, the time savings from GLC is enormous. High-volume shippers perform manual research and give attention to thousands of exceptions weekly. GLC identifies missing reference fields and applies intelligent automation to route values to the correct field and significantly reduce the number of exceptions. GL coding service puts the cost accounting of your shipping invoices on autopilot.

More accuracy

With an integrated General Ledger, key decision makers have immediate access to accurate financials to make strategic moves and accounts payable has created a more agile environment.

Financial compliance

GLC guarantees data integrity, aligns cost center information with invoice data, and ensures financial compliance. Use the GLC service to build queries, view real-time financials and pull ad-hoc reports for deep dives into financial records. GLC accelerates reconciliation, amplifies financial transparency and enables businesses to meet internal and external reporting requirements.

“Share A Refund GLC has lowered my stress levels! I’ve spent less time on data maintenance and more time on turning the data into actionable insights for my business.”

Samantha R.

Accounts Payable Coordinator

Pricing terms tailored to your business needs

Share A Refund believes pricing should be simple. There are no onboarding fees or surprising charges. The Per cost component pricing model defined within the table below is a per unit pricing model. Examples of cost components found on freight invoices include any of the following (e.g. Transportation charges, Performance discount, Fuel surcharges, residential surcharges, etc.). Each cost component is the per unit, per transaction fee for GL Coding that cost component.

$ 0.02 per cost component

Works at any volume
Handles exceptions automatically
No start up costs
Supports complex GL coding logic
Weekly reports

Next steps

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